Functions




Cookley Village Hall is the perfect location for a birthday party, anniversary, christening, funeral wake or other social occasion. The hall is located in the pleasant village of Cookley, 3 miles north of Kidderminster, Worcestershire. The Hall itself is situated in leafy Lea Lane on the edge of the village in a quiet location, surrounded by playing fields with countryside beyond. There is ample free car parking and St Peters Church is just a 3 minute walk away. There are good transport links with the M42 and M5 only 11 miles away and Kidderminster railway station is only 3 miles away.

Our hall can comfortably seat around 140 people at rectangular tables for 8 to 12. This will allow sufficient space for a small dance floor area. The adjoining bar room can seat another 20 people.

There is a generous sized stage for entertainment. A kitchen is available for private use or for professional caterers and has a small oven and fridge. The oven is not for full food preparation but can be used for re-heating.

A private bar is available and will be staffed by our own employees. Only drinks purchased from the bar may be consumed on the premises and adjoining grounds. No alcoholic or non-alcoholic drinks are allowed to be brought onto the premises. Anyone seen to be contravening this rule will be required to leave the premises immediately. If they are attending a function the hirer will automatically lose their deposit in full. 

Our bar manager or booking manager can meet with you beforehand to discuss any special requirements for drinks.

The cost for a function or party includes the Hall and adjoining Meeting Room 2, and bar. A kitchen with small oven and fridge is available for a small extra charge.The rooms will be booked out for your required duration and for sufficient time (subject to availability) to allow for set-up and clear down of the room. The tables and chairs will be set up to your requirements.The bar will be staffed for the hours of your booking. If you have food, you or your caterer will be expected to clear all rubbish and remaining food. Any crockery or cutlery provided by yourselves or your caterers must be cleared and taken away on the day. We will remove the tables and chairs and clean the hall for you after the event has finished.

We would very much appreciate if guests could pre-book taxi's so as to minimise the disturbance to our neighbours whilst waiting outside for its arrival.

User feedback

For costs see below

Please note:
* You are welcome to decorate the room but nothing must be attached to the fabric of the building e.g. walls and woodwork. Lighted candles or any other naked flames are not permitted. Inflated balloons cannot be left in the hall or other function rooms overnight.
 Entertainment must not exceed Environmental Health decibel levels due to proximity of houses. DJs must connect to the sound system and 4 speakers in the hall for this reason and contact Daryl Preece prior to event at darylspreece@aol.com 


* Full Terms and Conditions for Hire can be found here.

Please contact 07867 518978 or e-mail cookleyvillagehall@gmail.com for all enquiries and to view the premises.

Payment Terms

The booking is only confirmed with the payment of a refundable security deposit of £100 and completion of the Function booking form.  The deposit will be refunded in full within 14 days after the event provided there has been no unacceptable behaviour, damage, missing items or excessive noise, spillages or mess. The full payment and cost of any extras (in addition to the deposit) is required 28 days in advance of the hire date. An e-mail will be issued to confirm receipt of both deposit and full payment within 5 working days of receipt.

Payment Methods

  •        On-line BACs payment to Cookley Playing Fields and Village Hall at Santander Bank, Sort Code 090150, Account number 03422801, stating your surname and event date in the reference field.
  •      Cheques payable to “Cookley Village Hall” and sent to Cookley Village Hall Bookings. Lea Lane, Cookley, DY10 3RH.

We do not offer credit facilities.


Any queries with regards to the costs must be raised within seven days of notification e-mail date to cookleyvillagehall@gmail.com or in writing to the above address.

Cancellation charges

 Cancellations of bookings must be given in writing (letter or e-mail)

and will only be effective once confirmed. The Cancellation will be effective from the day of receipt of such notice.

 If the Hirer needs to cancel a booking, for whatever reason, he/she will then become liable to pay the COMMITTEE a cancellation fee as follows:-

If cancelled

Hirer charge will be

More than 3 months to event

50% of the refundable deposit

Less than 3 months from event

 100% of the deposit lost



Charges for 2017

Time

Main hall

Hall + MR2

MR2

Kitchen

Friday/Saturday Evening session

18.00-23.00

£155

£185

[see below]

speak to booking manager

£10

Saturday/Sunday afternoon session

13.00-17.30

£135

£165 

[see below]

£55

£10

Saturday afternoon/evening session

13.00-23.00

£230

£290

speak to booking manager

£10

Sunday evening session

18.00-23.00

£120

£145

£35

£10

The charges for Main Hall and Hall+MR2 include set-up, clear-down and cleaning costs

There is a 20% discount for local residents. See Conditions of Hire.

Prices for sessions outside these times are available on request.

""Off Peak Promotion""

The Hall and MR2 are being offered at a reduced rate for functions on Friday evenings and Sunday afternoons. 

For Friday evening Hall and MR2 will cost £120 (£96 for local residents) instead of £185.

For Sunday afternoon Hall and MR2 will cost £25/hour (£20 for local residents) with a £20 addition if you need the large circular or rectangular tables setting out.

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In addition, a refundable deposit of £100.00 will be required at time of booking. See Terms and conditions for details.

Click here to complete the on-line booking form


Services not included – catering costs, drinks, waitress service, entertainment.

Table and chair decorations:



Displaying Wed Concepts Logo 2013.jpg
Wedding Concepts:     www.weddingconcepts.org.uk  


Catering Companies that have been used at Cookley Village hall:

Sticky Fig Catering   www.stickyfigcatering.co.uk


The Pantry Hog Roasts 



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The Greek Outdoors  - http://www.thegreekoutdoors.com Contact Chris Ellinas   



StarChip Enterprise

StarChipEnterprise - www.starchipenterprise.co.uk



The Big Pan Man


Entertainment:

Upfront Entertainments Agency Ltd - website: www.upfrontentertainments.com . Tel: 01562 69433,
                                                          email: upfrontents@aol.com

Disco - Ade tel. 07773 663146

ADM Discos. Tel. 07814 376608, e-mail info@admdiscos.co.uk

SiddySounds. Tel. 07739728981. e-mail siddy@globalnet.co.uk

Andy's Magic Tel: 07976 367058 - website: Andy's Magic (Magician) 

Quads n Castles - Dave tel: 07799063021 or www.quadsncastles.co.uk

My Little Party Co. - tel 07927656557 or Mylittlepartyco.co.uk

Dear Hirer

Unfortunately, due to inconsiderate use of Cookley Village Hall in the past, it has become necessary to create this reminder of some of our more important Terms and Conditions on the day of hire for our hirers:

Decorations may only be put up in the hall, corridor etc. after consultation with the bookings manager and only using Blutack or a similar product.

Sellotape is not allowed.

Fire doors must be kept closed i.e. not propped open. This includes the entrance door, doors in the corridor and double doors at the far end of the hall. Escape routes and walkways must be kept clear of obstructions at all times.

Damage - if any furniture, fixtures or fittings etc. are damaged by your guests, the cost will be taken out of your deposit payment. If the repairs exceed the deposit amount a bill will be sent to you for the difference.

Noise must be kept to reasonable limits so as not to disturb neighbours. To this end, the doors behind the stage must be shut after equipment has been delivered onto the stage. If the double sets of glass doors opening onto the verandah are opened, please be aware that this will increase noise levels outside. A decibel meter is kept behind the bar and can be used to measure music if necessary.

Discos - our sound system has been installed with a sound limiter to limit excessive noise for our neighbours, all DJs MUST use this system rather than their own. Public liability insurance is needed by all DJ's. 

Bands are required to keep to reasonable sound levels and not put speakers or amplifiers directly onto the stage. Please ask to use the decibel meter if sound needs to be checked.

Drunkenness and drug-taking are not acceptable and will result in the offender/s being required to leave the premises immediately and the closure of your event. Abusive and threatening behaviour will also result in the bar closure and loss of deposit.

Drinks. This is a licensed premises and as such, only drinks purchased from the bar may be consumed on the premises. Anyone found to be bringing in or consuming drinks not purchased from us will be required to leave the premises immediately and your full deposit will be retained.

Waste - bin bags are available for your waste and recycling. Please separate items that can be recycled - glass, paper and cardboard, cans and plastic food trays. Please ensure all waste sacks are secured before placing in the container. Recycling should be tipped loose into the recycling container. Both waste and recycling containers can be found at the front of the building.

Cleaning up - our cleaners will clean up after your event and the cost of this is included in either your deposit payment. However, if there is excessive mess in any area and extra cleaning hours are required, a further charge will be deducted from your deposit. Any spilled drinks need to be wiped up immediately - please notify the bar staff straight away.

Parking - there is ample parking for all your guests but the yellow hatched area immediately in front of the building is for emergency vehicle access only and must not be used. If the main car park is full, please ask the bar staff for the overflow car park to be opened.

Fire safety. – Please note fire exits, fire assembly point and location of fire extinguishers and fire alarm points.

 

Failure to comply with any of the above Terms and Conditions will result in some or all of your deposit being retained.

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